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Communication management include developing corporate communication methods, managing internal and external communications and channelizing the information flow in proper direction. A project may have several forms of communication to be made:
- Organizing meetings or conferences,
- Intimating the meeting schedule to the team
- Sending reminders to the members well in advance
- Involving the team members/sub ordinates in the meetings
- Also, maintaining the meeting notes,agenda of meeting for future references
- Posting a discussion topic and other adding their views as comments
- Meetings
- Forums
The Meetings module addresses the above organizational needs systematically.This module displays the list of upcoming meetings that have been scheduled and the list of elapsed meetings in the recent past.This enables the user to understand the position of the project and prepare well in advance for the upcoming meetings with users as well as clients.
A meeting can be created using the New Meeting option and the schedule can be specified under the date and time boxes.You can also choose to remind the participants of the meeting well in advance or in time for the meeting.This acts as an alert reminder and saves the huge time lag in gathering the members during the meeting.There is also an option to add notes (i.e minutes of meeting,agenda) about the meeting for future reference.You can make use of hide notes option to hide the display of the notes that is added.
Recurring Meetings
Zoho Projects now has the option to create Meetings which are recurring in nature. Meetings can be repetitively scheduled and the recurrence frequency can be Every Day/Week/Month/Year. Based on the repeat timing selected here, recurring Meetings can be scheduled at any of these specified intervals, so that each time a Meeting need not be scheduled afresh. This feature comes in handy for Meetings which are fixed and regular.
A meeting can be created using the New Meeting option and the schedule can be specified under the date and time boxes.You can also choose to remind the participants of the meeting well in advance or in time for the meeting.This acts as an alert reminder and saves the huge time lag in gathering the members during the meeting.There is also an option to add notes (i.e minutes of meeting,agenda) about the meeting for future reference.You can make use of hide notes option to hide the display of the notes that is added.
Recurring Meetings
Zoho Projects now has the option to create Meetings which are recurring in nature. Meetings can be repetitively scheduled and the recurrence frequency can be Every Day/Week/Month/Year. Based on the repeat timing selected here, recurring Meetings can be scheduled at any of these specified intervals, so that each time a Meeting need not be scheduled afresh. This feature comes in handy for Meetings which are fixed and regular.
Forums
Forums plays an important role in collaboration & communication. Forums is one where users can post a topic to discussed/debated and others can add comments to it. The Forums module allows creation of new forum posts, editing, deleting of posts made by users. The users can add attachments to their posts, add comments and also add attachments to their comments. Forum topics navigation can be done easily.
Preview for Forum Posts
This feature generates a preview of the Forum Post as you type. This is very helpful as it lets you see how your post would actually appear on the Forum even before it is submitted.
Preview for Forum Posts
This feature generates a preview of the Forum Post as you type. This is very helpful as it lets you see how your post would actually appear on the Forum even before it is submitted.
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